General Office/Receptionist, Rice Lake, Wisconsin

Internal/External Posting

Job Title:          Part-Time General Office/Receptionist (10 hours per week)

Location:          WEAC Region 1 Office, Rice Lake, WI

Reports to:       WEAC Field Manager

Classification: Associate Staff, Category A

Job Summary:

The General Office/Receptionist position is responsible for making an excellent first impression with members and visitors.  This position is also a first point of contact for members, affiliates and general calls into the WEAC Region 1 office.  As well as being the welcoming face of WEAC Region 1, this position will provide general office support for the WEAC Region 1 Board of Directors, members and staff.  Hours will be split between 3 days/week.  WEAC Region 1 is a labor union representing public school employees throughout northwestern Wisconsin.

Job Duties and Responsibilities:

  • Greet all visitors in a cordial and professional manner
  • Answer and direct phone calls with professionalism; take messages as needed
  • Organize work by reading and routing correspondence, collecting information, initiating and receiving telecommunications, and utilizing filing and retrieval systems
  • Receive and distribute incoming mail and faxes
  • Stuff and mail letters, brochures, etc on an as needed basis
  • Copy and stuff folders for new members
  • Data entry
  • Scan and save documents for record retention
  • Arrange meetings, conferences, and travel.
  • Perform other duties and responsibilities as assigned
  • Support and advance the WEAC Region 1 mission, goals and core values.

Essential Knowledge, Skills and Abilities:

The position requires the ability to assume individual initiative, exercise sound independent judgment, and work independently.  The individual selected must demonstrate strong keyboarding skills, proficient use of up-to-date computer software and good organizational skills in order to provide administrative, program, and office support to the WEAC Region 1 Board of Directors and staff.  The person selected for this position must possess:

  • Ability to promote and adhere to the policies and procedures adopted by the WEAC Region 1 Board of Directors and Representative Assembly.
  • Maintain a high level of communication and member care, both verbal and written.
  • Strong organization, time management, and attention to detail.
  • Ability to be flexible in daily assignments.
  • Knowledge of and ability to use email.
  • Proficiency with Microsoft Office Suite. Comfortable in using technology to improve efficiency and effectiveness in the course of work.
  • Ability to work well independently to meet timelines, goals and objectives. Ability to adapt to changes in priorities.
  • Ability to follow directions and work collaboratively to fulfill department objectives.
  • Ability to work harmoniously and cooperatively and to act in a professional manner when interacting with members, staff and the public.
  • Sound judgment in handling conflict and work-related tension.
  • Ability to sit for long periods of time.
  • Ability to maintain confidential information in a professional manner.
  • Perform all duties in a professional and competent manner.

Training and Experience:

High school diploma or equivalent.  Excellent communication skills and phone etiquette. Competent computer skills including Microsoft office. Knowledge of or experience with labor unions preferred.

Salary and Fringe Benefits:

Excellent salary and pro-rated benefit package under the Associate Staff Collective Bargaining Agreement.  Hourly pay equivalent to $18.23 – 21.96/hour based on experience

Deadline for Applications:

Please include your resume, the names of three references and a letter of interest detailing your experience in the areas of responsibility outlined above.  Applications must be received no later than 5:00 p.m., Wednesday, September 28, 2022. 

Beginning Date & Location of Employment

As soon as possible.  WEAC Region 1 Office, 16 West John Street, Rice Lake, WI, 54868.

Please submit applications to:

Wisconsin Education Association Council
ATTN:  Jill Hein
P.O. Box 8003
Madison, WI 53708-8003

or

HeinJ@weac.org

WEAC IS AN EQUAL OPPORTUNITY EMPLOYER