WEAC Committee Meetings

Hotel Information: Because of city wide events over this October weekend in Madison, there is a lack of hotel rooms available. For this reason, we are starting the meeting later on Saturday morning at 11:00 a.m. to allow time for people to drive in. We are recommending that if you live within 2 1/2 hours of travel time to the WEAC building in Madison, that you drive in for the day. If you live further than 2 1/2 hours away, WEAC will make room reservations for you where we can find a hotel in the Madison area. We do not have a room block at any hotel at this time so you will be notified where you will be staying closer to the time. The deadline for registration is October 1. Only those who register through this form will have a reservation made for them by WEAC. WEAC housing policy is that WEAC will pay for double occupancy rooms. If you prefer a single room, you will be required to pay 1/2 the room cost upon checkout. We do not have a cost for the room at this time and the room rates may be higher then normal based on the popularity of hotel rooms in Madison over this weekend. If you want a single room, expect to pay more of a cost as hotel prices are jacked up. If you find you cannot attend this meeting, you are responsible for canceling your reservation with the hotel (please request a cancellation number from the hotel), or through Becky Bachman (please request a response). If you do not cancel and you are a no-show, you will be billed for the cost of the room. WEAC will not assume responsibility for no-shows. You will also be required at check-in to present a credit card (do not use debit cards as a hold is put on all of your monies) for incidentals or if no credit card, a cash deposit will be required.
I would like WEAC to make a room reservation for me for Friday night, October 20 because I live more than 2 1/2 hours away.(Required)
We plan to provide a lunch at 12:30 p.m. Please RSVP for lunch during the Saturday Meeting.(Required)